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Date Posted

Executive – Assistant

TLI Tradelink Mumbai, Maharashtra, India
10 years - 11 years
Rs. 600000
Wed Jun 21, 2023
Sun Oct 30, 2022
Job Summary
To be responsible for handling overall mechanism of the organization
Job Description
? Act as the point of contact among executives, employees, clients and other external partners 
? Manage information flow in a timely and accurate manner
? Manage executives’ calendars and set up meetings and Take minutes of meetings.
? Coordination between Egypt team & with Clients
? Make International & Domestic travel and accommodation arrangements for Director and Team.
? Track daily expenses and prepare weekly, monthly or quarterly reports
? Oversee the performance of other clerical staff
? Act as an office manager by keeping up with office supply inventory & Administration.
? Format information for internal and external communication – memos, emails, presentations, reports
? Screen and direct phone calls and distribute correspondence
? Organize and maintain the office filing system
? Schedule and plan meetings and appointments. Managing calendar for Co. Director.
? Scheduling an Interview with candidates and completing onboarding and exit formalities.
? Timely updating HR policies like Travel policy, Asset policy and other company policy.
? Work experience as an Executive Assistant, Personal Assistant or similar role
? Excellent MS Office knowledge 
? Outstanding organizational and time management skills
? Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
? Excellent verbal and written communications skills
? Discretion and confidentiality
1. Interpersonal skills
2. Oral communication skills
3. Negotiating skills
4. Planning Skills
5. Problem Solving Skills
6. Co-ordination Skills
7. Language Skills (Proficient in English)
Personal Characteristics:
1. Self-Motivated
2. Well networked
3. Able to face challenges.