Executive Assistant Responsibilities:

• Preparing financial statements, reports, memos, invoices letters, and other documents.


• Answering phones and routing calls to the correct person or taking messages.


• Handling basic bookkeeping tasks.


• Filing and retrieving corporate records, documents, and reports.


• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.


• Helping prepare for meetings.


• Accurately recording minutes from meetings.


• Greeting visitors and deciding if they should be able to meet with executives.


• Using various software, including word processing, spreadsheets, databases, and presentation software.


• Reading and analyzing incoming memos, submissions, and distributing them as needed.


• Making travel arrangements for executives.


• Performing office duties that include ordering supplies and managing a records database.


• Experience as a virtual assistant.


• Opening, sorting and distributing incoming faxes, emails, and other correspondence.


• Provide general administrative support.

Executive Assistant Requirements:

• Proven experience as an executive assistant or other relevant administrative support experience.


• In-depth understanding of entire MS Office suite.


• High school diploma.


• Ability to organize a daily workload by priorities.


• Must be able to meet deadlines in a fast-paced quickly changing environment.


• A proactive approach to problem-solving with strong decision-making skills.


• Professional level verbal and written communications skills.